Position: Child Nutrition Bookkeeper

 

Reports to: Child Nutrition Director

 

Terms of Employment: 12 months (non-exempt)

 

Qualifications: Preferred: Associate’s Degree with coursework in business or accounting. Successful experience in a similar work setting may be considered as a substitute for degree and coursework. 

 

 

Nature of Work:  Primary office support person for the Director of Child Nutrition. Performs a wide variety of clerical duties involving bookkeeping and interaction with other departments. Uses numerous guidelines and regulations. Handles high volume of telephone calls. Assists other Child Nutrition staff with work overflow as needed, including data entry and word processing. 

 

Duties and Responsibilities:

• Communicate with Finance to ensure that all financial tasks are completed in a timely and correct manner.

• Process weekly food & supply orders for schools for all vendors.
• Assist cafeteria managers with service issues through phone calls, emails, work orders, and vendor contacts.
• Maintain Meals Plus/Titan/LINQ for food & supplies (item number, bid number, pack size, vendor code & price).
• Review time records for Child Nutrition staff using LINQ/TimeKeeper software and make corrections.
• Confirm that all timesheets are complete and approved at the end of time period for cafeteria staff and managers.
• Assist cafeteria managers as needed with computer software programs.
• Calculate invoices for snacks/catering and prepare monthly statements for payment.
• Enter data in a spreadsheet to calculate individual school inventory value of food & supplies.
• Answer parent concerns about meal eligibility status (phone calls/office visits).
• Assists SN Director with establishing a pool of qualified potential bidders and/or contractors in order to maintain competitive bidding.
• Resolves cafeteria and vendor concerns regarding delivery schedules, product complaints, product recalls, credits, invoices, product substitutions, pricing discrepancies, and emergency needs. 
• Oversees point-of-sale and back-of-the-house software issues, updates, and purchases.
• Oversees maintenance of depreciation records of equipment.
• Oversees daily deposits for all school cafeterias, assisting the finance office with monthly bank reconciliation.
• Update General Ledger on a regular basis.
• Processes employee reimbursements and any other accounts payable items.
• Processes invoices for program sales and maintains accounts receivable records.
• Perform other duties as assigned by the Child Nutrition Director.

 

Knowledge, Skills, and Abilities:

• Considerable knowledge of office practices and procedures, including the use of Microsoft Office.
• Ability to type and operate a variety of automated office machines, including computers, telephones, adding machines, printers, and copiers.
• Ability to accurately enter data rapidly.
• Ability to use basic math skills:  add, subtract, multiply, divide, fractions, decimals.
• Ability to compile and summarize information.
• Ability to access information through a computer network.
• Ability to use word processing and spreadsheet software programs.
• Ability to learn, interpret, and explain policies, regulations, and programs.
• Ability to establish and maintain effective working relationships with other employees, parents, vendors, and the general public.
• Ability to schedule variable work and meet deadlines in a fast-paced environment.